Introducing Assetain

Lifecycle management of your
patient handling equipment assets.

The Three Primary Aims of Assetain:

  • 1

    Total visibility – complete oversight of all your assets and their condition at all times.

  • 2

    Cost control – avoiding overspend on maintenance through intelligent thresholds and proactive planning.

  • 3

    Forward planning – enabling accurate budgeting and scheduled replacement before equipment becomes a liability.

Assetain is Medaco’s purpose-built asset management programme for patient handling equipment. Designed for care home groups, NHS Trusts and SEND schools, it gives facilities teams complete visibility, proactive control and forward-planning capability across their entire equipment register.

Working with health and care organisations for over 40 years, we understand the operational pressure that comes from unexpected equipment failure and unplanned expenditure. Assetain removes that uncertainty by managing every asset from initial supply through its maintained service life and all the way to planned obsolescence.

To find out how Assetain can reduce equipment spend and improve compliance across your facilities, request a call back or download the Assetain brochure below.

Maintaining Optimum Equipment Uptime

For care home groups, NHS Trusts and SEND schools, fully operational patient handling equipment is not optional – it’s a care delivery requirement. But achieving consistently high equipment uptime demands more than a reactive inspection-and-repair arrangement.

Assetain is the first fully comprehensive programme designed to manage whole asset registers of patient handling equipment. Unlike a standard servicing contract, Assetain tracks each item from initial supply, throughout its maintained service life, and up to planned obsolescence – giving you a complete, data-rich picture of your equipment estate at all times.

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What’s Included in Assetain

The level of support within Assetain can be tailored to your needs and budget. The following elements form the core of the programme and deliver the practical difference in your day-to-day asset management:

Comprehensive Audit at Contract Commencement

At the outset of your Assetain programme, we conduct a thorough audit of all patient handling equipment in scope. Every item is entered into our system to establish a data-rich asset register – the foundation for everything that follows.

Maintenance Levels and Replacement Thresholds

We work with you to confirm your required maintenance standards, repair-cost-to-equipment-value thresholds, and replacement benchmarks – so that alerts and recommendations throughout the asset’s life are always appropriate and commercially justified.

Photo Evidence When Works Are Required

When inspecting your equipment, our engineers photograph any faults requiring attention and upload the images directly to the asset register, alongside a functional assessment. This creates a clear, auditable record of equipment condition over time.

Obsolescence and No-Longer-Manufactured (NLM) Alerts

Standard notifications are issued when any equipment item is approaching obsolescence or ‘no-longer-manufactured’ (NLM) status. This early warning gives your team time to plan for future repairs becoming more difficult or impossible to source.

End-of-Service-Lifespan Alerts

As the manufacturer’s recommended service lifespan approaches for any item, a system notification is issued. This enables forward planning and prevents equipment from being operated beyond its safe recommended lifespan.

Periodic Asset Register Reports

At intervals agreed at the start of your programme, we supply a complete asset register report with up-to-date status and condition information across every item. This gives total visibility to your facilities, finance and compliance teams.

The Assetain Process

1.

Asset entry on a data-rich register – every item catalogued with full condition and specification data.

2.

Equipment monitoring and maintenance – ongoing inspections, fault logging and remedial works.

3.

Planned obsolescence and replacement – proactive alerts and budgeting support as items approach end of life

4.

Equipment selection and procurement – Medaco supports the selection and sourcing of replacement equipment.

The Business Case for Proactive Asset Management

Reactive maintenance – fixing equipment when it breaks – is consistently more expensive than proactive management. Emergency callouts, rush procurement of parts and the operational disruption caused by equipment downtime all carry costs that are difficult to predict and hard to budget for.

Assetain shifts your organisation from a reactive to a proactive position. The practical benefits include:

  • Reduced emergency spend – fewer unexpected callouts when issues are caught early.
  • Longer equipment lifespan – regular maintenance and timely intervention extends the usable life of assets.
  • Accurate capital planning – end-of-lifespan alerts allow replacement to be budgeted in advance, not absorbed as a surprise cost.
  • Compliance confidence – a complete, up-to-date asset register supports LOLER and PUWER compliance documentation.
  • Staff and service user safety – equipment maintained to standard reduces the risk of failure in use.

Request Your Free Assetain Brochure

The concept of fleet-style asset management is relatively new to the patient handling equipment sector. If you’re evaluating whether Assetain is right for your organisation, our brochure provides a full breakdown of how the programme works, what’s included, typical outcomes and answers to frequently asked questions.

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Assetain is designed for any organisation that operates a significant register of patient handling equipment – including care home groups, NHS Trusts and SEND schools. The programme is particularly well-suited to multi-site organisations where visibility across the entire estate is a challenge.

A standard servicing contract covers inspections and repairs on a scheduled or reactive basis. Assetain goes further by managing the whole asset register – tracking condition, setting thresholds, issuing alerts and supporting procurement decisions. It is a programme, not just a contract.

Yes. At the outset of the programme, you define which items of patient handling equipment are entered onto the register. The programme can cover a single site or span an entire estate across multiple locations.

Assetain issues a system notification as the manufacturer’s recommended service lifespan approaches, giving you time to plan and budget for replacement. Medaco can also support the selection and procurement of new equipment to replace retiring assets.

Yes. A complete, up-to-date asset register with condition records and inspection history supports your compliance documentation under both LOLER and PUWER. Medaco’s engineers can also carry out statutory inspections as part of your programme.

The programme begins with a comprehensive audit of your equipment in scope. Contact our team to arrange an initial discussion and we’ll explain what the audit involves and what happens next.

Contact Us to Discuss Your Asset Management Requirements

If you have specific questions you would like answered or would like a more in-depth discussion, we invite you to get in touch. Our advisers are available to provide you with further information on how Assetain can be implemented at your facilities.